OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA 13 Year No. 4 Addis Ababa November 10 , 2006 CONTENTS Regulations No. 129/2006 Council of Ministers Regulations to Establish the Dilla University Page 3485 Council of Ministers Regulations No. 129/2006 COUNCIL OF MINISTERS REGULATIONS TO ESTABLISH THE DILLA UNIVERSITY ደንብ | Higher Education Proclamation No. 351/2003 . PART ONE GENERAL 1. Short Title These Regulations may be cited as the “ Dilla University Establishment Council of Ministers Regulations No. 2. Definitions In these Regulations unless the context otherwise requires : 1 / “ Proclamation ” means the Higher Education Proclamation No. 351/2003 ; 21 “ Board ” means the Administrative Board of the University referred to in Article 9 of these Regulations ; “ Senate ” means the University's Senate referred to in Article 10 of these Regulations ; 4 / " Academic staff " means the employee of the University as defined in Article 2 ( 7 ) of the Proclamation ; Unit Price www.AfricanLawArchive The African Law Archive PART FIVE INCOME GENERATING ENTERPRISE AND FUND 20. Establishment of the Enterprise and its Units An enterprise , accountable to the University Admini stration and Development Vice - President , having the following units is hereby established : 1 / the consultancy service ; 2 / the production service ; 3 / the project service ; 4 / the information technology service ; and 5 / other services to be established by the University . 21. Source of Income Without prejudice to the income sources of the Enterprise provided by the Proclamation : 1 / income generated from income generating units of the University before the coming into effect of these Regulations shall be income of the Enterprise ; 2 / income generating units of the University established before the coming into force of these Regulations shall be under the Enterprise . 22. Power and Duties of the Enterprise Without prejudice to legal requirements such as acquiring licenses , the enterprise may engage in rendering : 1 / consultancy and training services : 21 production and technical support services ; 3 / project study services ; 5 / leasing services of equipment and facilities ; 6 / sales services of books and other publications . 23. Management of the Enterprise The general management policy , structure and capital of the enterprise , the selection of managers of the enterprise and its units and other relevant issues shall be determined by the Board . Submission of Financial and Activity Reports of the Enterprise The financial and activity reports of the Enterprise shall , within three months after the end of its fiscal year , be submitted to the Board . 25. Establishment of the Fund A Fund is hereby established for the purpose and having source of income as provided by the Proclamation . 26. Organs of the Fund 1 / The Fund shall have : ( a ) an administrative board ( hereinafter the " Fund Board " ) ; and ( b ) a secretariat . 21 The Fund Board shall be accountable to the President of the University . 27. Members of the Fund Board 1. Members of the Fund Board shall be designated by the President of the University . 21 The term of office of members of the Fund Board shall be two years . A new member shall be appointed to replace any member of the Fund Board who , for any reason , is unable to discharge his duties . The African Law Archive * 28. Powers and Duties of the Fund Board The Fund Board shall have the powers and duties to : ensure the incomes of the Fund are duly collected ; 21 ensure that the Fund is utilized for the intended purposes and issue the necessary directives for the execution of same ; 31 examine and approve the reports submitted by the Secretariat on the application of the Fund's income ; 4 / carry out other activities necessary for the achievement of the objectives of the Fund . 29. Meetings of the Fund Board The Fund Board shall adopt its own rules of procedure for conducting meetings . 30. Powers and Duties of the Secretariat The Secretariat shall have the powers and duties to : 1 / prepare and submit to the Fund Board , for its approval , annual budgets and activity and financial reports of the Fund ; 21 examine projects financed by the Fund , and allocate , in accordance with directives of the Fund Board , operational budget for the implementation of same ; 31 undertake studies to identify additional sources of income for the Fund ; 4 / ensure the proper implementation of decisions of the Fund Board and keep its working documents , reports and minutes ; 5 / perform other activities assigned to it by the Fund Board . 31. Powers and Duties of Director of the Secretariat of the The Director of the Secretariat of the Fund shall be accountable to the Fund Board with respect to matters related to the Fund , and shall exercise the powers and duties of the Secretariat provided for under Article 30 of these Regulations . PART SIX MISCELLANEOUS PROVISIONS 32. Inapplicable Laws No regulation or directive shall , in so far as it is inconsistent with the provisions of these Regulations , be applicable with respect to matters provided for by these Regulations . The rights and obligations of the institution known as the Dilla College of Teachers ' Education and Health Sciences are hereby transferred to the University . These Regulations shall enter into force on the date of Done at Addis Ababa , this 22nd day of December , 2006 . PRIME MINISTER OF THE FEDERAL DEMOCRATIC RREPUBLIC OF ETHIOPIA The African Law Archive * 5 / “ Enterprise ” means the income generating enterprise of the University established under Article 20 of these Regulations ; 6 / " Fund ” means the income fund of the University established under Article 25 of these Regulations ; 7 / “ Ministry ” means the Ministry of Education ; 8 / “ Regional State ” means the State of the Southern Nations , Nationalities and Peoples . PART TWO ESTABLISHEMENT , OBJECTIVES , POWERS AND DUTIES OF THE DILLA UNIVERSITY Establishment 1 / The Dilla University ( hereinafter referred to as the “ University " ) is hereby established autonomous higher education institution having its own legal personality . 2 / The University shall comprise the following institutions , faculties and schools : a ) faculty of natural science teachers ' education ; b ) faculty of social science teachers ' education ; c ) faculty of educational sciences ; d ) Other faculties , colleges , schools institutions to be established by the Board and the Ministry . 31 The University shall be accountable to the Ministry . 4. Objectives The University shall have the objectives to : produce skilled manpower in quantity and quality that understands clearly its constitutional rights and duties and that will serve the country in different professions ; 21 provide higher education services that are free from any discrimination on grounds of race , religion , sex , politics and other similar grounds ; 31 lay down problem - solving educational institutional system that enables to utilize potential resources of the country and undertake study and research ; provide higher education and community services compatible with needs development of the Country and the Regional State : 51 lay down institutional system that ensures transpa rency and accountability ; ensure the participation of all concerned bodies in administration decision - making process , and promote participatory culture ; develop and disseminate democratic culture of respect , tolerance and living together among the people ; 81 provide consultancy and training services on the basis of fees . create The African Law Archive * 5. Powers and Duties The University shall have the powers and duties to : 11 establish faculties , colleges and other educational and research institutions and implement undergraduate and postgraduate programs ; 2 / confer certificates , diplomas and degrees , and award academic titles and prizes to those who have made commendable contributions ; undertake studies and research in priority areas for the development of the country ; 4 / organize and conduct seminars , workshops and symposia ; 51 establish relations with local and foreign sister universities , research institutions , other organizations having similar objectives ; 6 / provide consultancy , special training and other appropriate services to the community , regional governments and the federal government ; 7 / publish and distribute academic journals and newsletters ; 81 charge appropriate fees for the services it renders ; 91 establish and administer income fund and income generating enterprise ; 10 / own property , enter into contracts , sue and be sued in its own name ; 11 / carry out such other activities as are necessary for the attainment of its objectives . 6. Academic Freedom , administrative Autonomy and Accountability 1 / Subject to limitations provided by law , the Unive rsity shall have academic freedom to search for , advance and disseminate knowledge . Subject to limitations provided by law , the Univ ersity shall have administrative autonomy with respect to the following : defining its internal organization and the administration of its budget and personnel ; curriculum review and development ; formulating research strategy and conducting same ; establishing relations with local and foreign institutions with a view to facilitating the discharge of its academic , research and community service duties ; Establishing income generating enterprise and using its proceeds . 3 / The University shall be accountable for the ful fillment of its objectives and , in particular , for ensuring that : ( a ) its educational and research programs are in line with the country's policies and strategies and meet international standards ; ( b ) its activities are institutionalized , transparent and participatory ; The African Law Archive * the allocation and utilization of its budget and resources are based on cost effectiveness ; its personnel are evaluated on the basis of individual and collective results ; ( e ) it has successfully institutionalized its educational and financial information system . 7. Information Exchange The University shall : 11 exchange information with private and public institutions and other bodies in accordance with internal regulations approved by the Board ; 2 / provide , upon request , a worker or a student who undertakes research relating to education with information or assist to have access thereto ; 31 make documents of research and studies available to students , researchers and other beneficiaries of the University ; 4 / transfer , with relevant information and in due time , the list of graduating students who have benefited from cost sharing agreements to the Ministry and the Federal Inland Revenue Authority . 8. Studies and Research 1 / The structure necessary to conduct research work shall be determined by the internal regulations and organizational structure of the University and shall be led by the Academic and Research Vice President . 21 The University may : a ) open research institutes when it finds neces b ) solicit , allocate and utilize sufficient fund for research and study it conducts ; engage researchers and their assistants on the basis of joint employment ; d ) undertake research works in cooperation with other relevant organizations . 31 The University's research and study project selection and implementation , budget utilization and resource ownership shall be governed by the principles of transparency and accountability . PART THREE EXECUTIVE BODIES OF THE UNIVERSITY The University Board The University Board shall have a chairperson appointed by the Ministry and the following members : ( a ) a representative of the Ministry ....... Member ( b ) a representative of the Federal Government designated by the Ministry ..... Member ( c ) three representatives of the Government of the Regional State ... Members ( d ) a renowned and meritorious person designated by the Ministry .... Member The African Law Archive * ( e ) two representatives of stakeholders design ated by the Board .Members ( f ) President of the University ....... Member and Secretary 2. Members designated by the Board pursuant to sub - article 1 ( e ) of this Article shall have positive contributions to development and shall be beneficiaries of the services rendered by the University . 3. The powers and duties of the Board shall be as provided in Article 35 of the Proclamation . 10. The University Senate The University Senate shall be accountable to the University President and shall have the following members : President of the University .... Chairperson Vice - Presidents of the University ...... Members Academic Programs Officer . .Member Deans of Faculties , Institutes , Schools and Colleges .Members Community Oriented Practical Education Coordinator . .Member Continuing and Distance Education Coordinator . .Member Public and External Relations Officer ... Member Registrar of the University . Member Dean of Students .Member Two representatives of the academic Staff . .Members Two students ' representatives ( at least one female ) .... Members Gender Affairs Officer of the University ... ..Member Head of Research and Publication ...... Member Other appropriate persons to be designated by the Senate .. .Members 11. Powers and duties of the Senate Subject to the provisions of Article 37 of the Proclamation , the Senate shall have the powers and duties to : 1. implement directives issued by the Board ; set criteria for admission of students , determin ation of academic standards , disciplinary meas ures and graduation , and to examine and decide on petitions relating thereto ; determine general directions for conducting examinations and grading ; issue directives on the basis of laws and policies adopted by the Board , on student administration , academic matters , procedure for selection of academic heads and on employment , promotion , fringe benefits , discipline and salary of academic staff ; propose awarding of promotions of professorships to the Board ; award promotions of assistant and associate professorships ; 7. examine and approve the employment of academic staff of the University ; without prejudice to the power of the President to call a meeting at any time where he deems it necessary , convene a meeting at least once every quarter ; 9. delegate its duties to other bodies and standing or ad - hoc committees of University ; 10. perform such other activities as may be assigned to it by the Board . The African Law Archive * 12. President and Vice Presidents of the University The candidate President and Vice Presidents of the university shall have commendable academic and managerial ability and good conduct . The University shall have two Vice Presidents who shall be accountable to the President . 3. The term of office of the President and Vice - Presidents of the University shall be five years . The powers and duties of the President of the University shall be as provided in Article 40 of the Proclamation . The Academic and Research Vice - President of the University shall , in addition to the powers and duties stated in Article 41 of the Proclamation : a ) implement decisions and directives of the Board and the Senate in directing and supervising the activities of organs of the University accountable to b ) plan , direct and supervise the activities of faculties . colleges , institutes , schools and continuing education programs of the University ; c ) plan , direct and supervise research and studies activities of the University ; d ) direct and supervise the library , office of the registrar and other organs of the University which are directly accountable to him ; e ) solicit national and international links and partnerships , and follow their implementation ; f ) report to the President on the performance , budget allocation and utilization and other activities of the units under him ; g ) carry out other activities which may be specifically entrusted to him by the Board , the Senate and the President . The Administration and Development Vice - President of the University shall : a ) consult and assist the President with regard to the administrative and development activities of the University ; ' b ) direct and supervise the University students services , financial , administrative and support services as well as the activities of other organs of the University accountable to him ; c ) implement decisions and directives issued by the Board and the Senate ; d ) solicit and administer national and international partnerships to improve the administrative and management capacity of the University ; e ) report to the President on the performance , budget allocation and utilization and other activities of the units under him ; f ) plan , direct and supervise the Enterprise and business units of the University , and create an entrepreneurial culture ; The African Law Archive * g ) plan , direct and supervise new ventures and development activities in the University ; h ) plan and manage capital investments of the University that are related to new developments and expansions ; direct and supervise the implementation of agreements entered with other institutions and projects connected with activities falling within his mandates ; j ) prepare and submit business and strategic plans ; carry out other activities which may be specifically entrusted to him by the Board , the Senate and the President . 14. Academic Commission 1. Each faculty , college , institute or school shall have an academic commission accountable to the dean . 2. The academic commission shall have the following members : ( a ) Dean of the Faculty , College , School or Institute .... ..Chairperson ( b ) Associate Deans of the Faculty , College , School or Institute .... ..Members ( c ) Heads of departments ..... .Members ( d ) A representative of students ... .Member ( e ) A representative of the academic staff .. ..Member Continuing education coordinator of the faculty ... Member ( g ) Associate registrar of the faculty .. ..Member ( h ) Other appropriate officers to be designated by the academic commission ............... Members Subject to directives of the Senate , the academic commission shall have the powers and duties to : ( a ) plan activities of the faculty , college , institute or school and prepare and allocate budget , and follow up the implementation of same ; Prepare curricula of training and educational programs and submit same to the Senate for approval ; set educational and disciplinary standards of students in conformity with directives of the Senate ; recommend to the Senate the awarding of honorary degrees and education related prizes ; examine and decide , in accordance with directives of the Senate , on the awarding of academic promotions to the positions of lecturers , assistant lecturers , graduate assistants and technical assistants ; recommend to the Senate the awarding of the academic promotions of associate and assistant professorships ; examine the recruitment of the academic staff , and decide on cases of scholarships and research and sabbatical leaves ; adopt its own rules of procedures for conducting meetings ; perform other activities as may be assigned to it by the President and the Senate . The African Law Archive * 15. Department Assembly 1. Each department of the University shall have its ent assembly . Every department assembly shall be composed of all fulltime academic staff members of the department and shall be chaired by the head of the department . A department assembly shall have the powers and duties to : ( a ) submit recommendations to the academic commission on the programs of studies necessary obtaining certificates , diplomas or degrees offered by the department , and implement same upon approval ; ( b ) prepare the annual plan , budget and reports of the department ; ( c ) monitor the financial and personnel man agement of the department ; ( d ) conduct teachers ' and students ' appraisal evaluation ; examine complaints thereof ; ( e ) standardize and supervise examination and academic evaluation systems ; ( f ) determine teaching material selection and preparation courses , approve distribution of teaching load to staff members ; ( g ) support and facilitate quality improve - ment and innovation in curriculum and learning teaching systems ; ( h ) approve students ' grades ; ( i ) perform other activities assigned to it by the President of the University and head of the department . 16. Internal Autonomy of Organs of the University The organizational structures of the various organs of the University referred to in sub - article ( 2 ) of Article 3 of these Regulations shall be approved by the Board . 2. Each faculty , institute , school or college may have a cost center status . 3. Each cost center shall prepare its own action plan and budget , decide on the utilization of budget and resources and prepare reports . 17. Qualification Requirement for Leadership Posts A candidate nominated to serve as head of any organ of the University shall the following qualification requirements : managerial , administrative leadership competence ; demonstrated effective participation in the academic , research and community services of the University ; 3. demonstrated results and good conduct ; 4. preparedness and commitment to practice and inculcate democratic values . The African Law Archive * PART FOUR STAFF AND STUDENTS OF THE UNIVERSITY 18. The University Staff 1 / The University shall have staff as provided in the Proclamation . 2 / The University may , in accordance with directives of the Board , engage a staff of another government or private institution on the basis of joint employment . 31 The joint employment shall be effected by concluding a contract between the University and the individual upon obtaining the prior consent of the other employer . 4 / The joint employee shall be considered as a full time academic staff and shall have the rights and obligations provided by law with respect to such staff . 51 The University staff shall have the rights and obligations provided in the Proclamation . 19. Admission of Students Without prejudice the provisions of these Regulations and other relevant laws regarding the requirements of admission of students , the University : ( a ) shall be open to all qualified Ethiopians without any discrimination ; ( b ) shall admit , for undergraduate studies , students who have completed Ethiopian preparatory level school education or foreign high school education that has equivalent level as determined by the Ministry and satisfy its entrance qualification requirements ; ( c ) may admit students with diploma ( 12 + 2 or 10 + 3 ) as advanced students in its undergraduate programs ; ( d ) shall admit , for post graduate studies , students who have completed their undergraduate studies and satisfy its entrance qualification requirements ; ( e ) may determine according Ministry of Education especial admission procedures for female students , students from developing regions , adults and experienced students . 21 Any student admitted by the University shall be obli ged to fulfill the requirements of principles of cost sharing 3 / The University shall design an assessment mechanism that enables it to evaluate the ability and level of knowledge as well as skills of its students . 4 / The methods of assessment designed in accordance with sub - article ( 3 ) of this Article shall be based on the content of course or training offered to the student and based on continuous assessment . 51 The methods of assessment may be oral , written , practical or any other form as determined by the Senate ; 61 The University shall return the results and examination papers to students or make a transparent notification of same . 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