OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA 7th Year No. 13 ADDIS ABABA - 17 " January , 2001 CONTENTS Council of Ministers Regulations No. 68/2001 National Defence University College Establishment Council of Ministers Regulations Page 1451 COUNCIL OF MINISTERS REGULATIONS NO . 68/2001 COUNCIL OF MINISTERS REGULATIONS TO PROVIDE FOR THE ESTABLISHMENT OF THE NATIONAL DEFENCE UNIVERSITY COLLEGE These Regulations are issued by the Council of Minis ters pursuant to Article 5 of the Definition of Powers and Duties of the Executive Organs of the Federal Democratic Republic of Ethiopia Proclamation No. 4/1995 . PART ONE General 1. Short Title These Regulations may be cited ' as the “ National Defence University College Establishment Council of Ministers Regulations No. 68/2001 ” ” 2. Definitions In these Regulations unless the context requires otherwise : 1 ) “ Government ” means the Government of the Federal Democratic Republic of Ethiopia ; 2 ) “ Board ” means the University College Board established in accordance with Article 6 of these Regulations ; 3 ) “ Senate ” means the University College Senate established in accordance with Article 8 of these Regulations ; ‘ Academic Staff ” means any employee engaged in teaching or research activities ; Unit Price The African Law Archive No.13 17 January , 2001- ~ Page 1460 2 ) to evaluate and ensure the standard of the courses offered by the department ; to develop a system to evaluate existing courses and evaluate and ensure the relevancy of the courses and forward recom mendation to the Academic Commission through the Department Head concerning improvement of courses , 3 ) to evaluate the educational qualification , and specialization of teaching staff applying for em ployment and submit to the Faculty Dean through the Department Head ; 4 ) to evaluate the request of academic promotion of the teaching staff and forward its recommen dations to the Faculty Dean through the Depart ment Head ; 5 ) to evaluate and ensure the measuring capability of mid - semester and final examinations prepared by the department teaching staff ; 6 ) to ensure the accuracy of grades earned by the students at the end of each semester ; 7 ) to evaluate the relevancy of research request forwarded from the Department teaching staff and submit its recommendation for approval ; 8 ) to issue plan for the department and evaluate its implementation ; to establish committee as may be necessary ; 10 ) to submit reports , through the Department Head to the Academic Commission , concerning the stan dard of courses offered by the department ; 11 ) to meet every fifteen days . Powers and Duties of the Department Head The Department Head shall be accountable to the Faculty Dean and shall have the following powers and duties : 1 ) to ensure that courses offered in the department meet the scientific content and standard for which they are designed and that training offered by the department is tied to practice ; to evaluate every topic lesson plans ; to ascertain its efficiency ; 3 ) to encourage , coordinate and follow up studies and researches to be conducted within the department ; 4 ) to study the requirement of the teaching staff of the department and to facilitate the recruitment of new staff as may be necessary ; 5 ) to evaluate request for academic promotions of teaching staffs and submit the request of those who deserve promotion to the department council for decision ; to undertake performance evaluation of the em ployees of the department and recommend the necessary promotion and / or salary increment ; follow up its implementation ; 7 ) to register students assigned to the department , to assign them academic advisors ; to inform the faculty dean the courses offered in each semester ; to ensure that classrooms , teaching resources , materials and texts are made available for students studying in each department ; 9 ) to chair Examination Committee which ensures the standard and relevancy of the examinations ; The African Law Archive – No.13 17 January , 2001 – Page 1461 10 ) to follow - up the proper conducting of ex aminations within the departments ; 11 ) to prepare the annual budget of the department and upon approval follow up its execution ; to prepare the annual plan of the department and follow - up its implementation ; to submit plan execution report to the Faculty Dean ; 13 ) to perform such other activities as may be assig ned by the Faculty Dean . PART THREE MISCELLANEOUS PROVISIONS 24. Budget The budget of the University College shall be drawn from : 1 ) budget allocated by the Government 2 ) fees collected by the University College ; 3 ) any other sources . 25. Books of Accounts 1 ) The University College shall keep complete and accurate books of account . 2 ) The books of account and financial documents of the University College shall be audited annually by the Auditor General or by other auditors designated by him . 26. Inapplicable Laws Any Regulations and directives inconsistent with the provisions of these Regulations shall not be applicable . Effective Date These Regulations shall enter into force on the date of anLaw Top Done at Addis Ababa , this 17th day of January , 2001 . PRIME MINISTER OF THE FEI DEMOCRATIC REPUBLIC OF ETHIOPIA The African Law Archive - No.13 17 January , 2001 Page 1452 5 ) “ Commandant ” means the highest authority of the University College appointed in accordance with Article 12 of these Regulations ; 6 ) “ University College ” means the Defence Univer sity College established in accordance with Article 3 of these Regulations ; 3. Establishment 1 ) There is hereby established the Defence University College ( hereinafter the “ University College ” ) as an autonomous higher education institution having its own legal personality . 2 ) The University College shall comprise faculties and colleges to be established by the Board . 3 ) The University College shall be accountable to the Ministry of National Defence . 4. Objectives The University College shall have the following objec tives : 1 ) to cultivate , expand and transmit knowledge ; 2 ) to conduct standardized engineering , health , management , military science and other programs for defence personnel ; 3 ) to provide upgrading training programs for mem bers of the defence force engaged in various professions . 4 ) to provide professional support for educational institutions in order to keep the standard and effectiveness of training programs of Defence tech nical , health and management ; to make studies and forward suggestions regarding defence arms and equipment and to conduct research based on the needs of the Defence ; 6 ) to identify job titles and qualification grades for technical , health , and administration professions and Professionals of the Defence . 5. Powers and Duties of the University College The University College shall have the following powers and duties : to establish and run faculties , departments and other academic and research units ; 2 ) to design and implement undergraduate and post graduate programs ; 3 ) to confer academic certificates , diplomas and degrees as well as medals , prizes and titles for excellence and meritorious contributions ; to organize and conduct seminars , workshops and symposia ; 5 ) to provide consultancy services ; 6 ) to establish relations with local and foreign similar educational institutions , research institutions and other organization having similar objectives ; 7 ) to establish and disseminate academic journals and newsletters ; 8 ) to own property ; 9 ) to enter into contracts ; to sue and be sued in its own name ; 11 ) to carry out such other activities as are necessary for the attainment of its objectives . The African Law Archive – No.13 17 January , 2001– Page 1453 PART TWO The University College Policy and Executive Bodies 6. Establishment of the University College Board 1 ) The University College shall have a Board which consists of a chairperson and members to be desig nated by the Ministry of Defence . 2 ) The Board shall have its own Secretary . 7. Powers and Duties of the Board The Board shall have the following powers and duties : to issue the general academic and administrative policy of the University College ; in conformity with Government policies and laws ; ensure the im plementation of same ; to determine the organizational structure of the University College ; to approve the ranks of Associate Professors and Professors ; 4 ) . to have the University College plan and budget approved by the Ministry of National Defence ; 5 ) to issue , in conformity with the Government policies and laws , internal administrative regulations which determine conditions of em ployment and administrations of academic staff of to determine fees to be charged by the University College in accordance with directives approved by the Government ; 7 ) to approve agreements made by the University College with a third party ; to review decisions made by the University College or by any organ of the University College regarding the University College ; to approve the emblem of the University College ; to determine its own rules of procedure ; to perform such other activities as may be necessary for the attainment of the objectives of the Univer 8. Establishment of the University College Senate 1 ) There is hereby established the Senate of the Univer sity College having the following members : ( a ) Commandant of the University College Chairperson ( b ) Vice Presidents of the University College Members Members ( c ) Deans of Faculties or Colleges ( d ) Registrar of the University College Member ( e ) Director of Research Member ( f ) Director of Military Science Program Member ( g ) One repesentative to be elected by the teaching staff of each Faculty or College Members ( h ) Student Council Representative Member 2 ) The Senate shall have its own Secretary . 3 ) The Senate shall be accountable to the Board . Powers and Duties of the Senate Subject to the general directives issued by the Board . the Senate shall have the following powers and duti 1 ) to decide on academic matters and on programs ; The African Law Archive - No.13 17 January , 2001– Page 1454 to examine and approve changes in curriculum of the University College recommended by the Dean's Council ; 3 ) to examine and approve academic calendar of the University College ; 4 ) to approve academic promotion up to the rank of Assistant Professor upon recommendation by the Dean's Council and recommend to the Board ranks above assistant professorship ; 5 ) to set criteria for admission of students , deter mination of academic standards and graduation , and regulation of disciplinary matters ; to examine and decide on petition relating to the same ; 6 ) to determine the general directions of conducting examinations ; to approve the list of graduating students , to formulate guidelines for awarding medals and prizes ; 8 ) . to recommend to the Board the amount of fees to be charged by the University College ; to meet at least once in a semester ; to perform such other activities as may be assigned to it by the Board . 10. Establishment of Management Committee 1 ) There is hereby established a Management Com mittee having the following members . ( a ) The Commandant of the University College Chairperson ( b ) The Academic Vice President of the University College Member ( c ) The Vice President for Administration and Development Member ( d ) The Head of the Secretariat of the Secretary 2 ) The Management Committee shall be accountable to the Board . Powers and Duties of the Management Committee The Management Committee shall have the following powers and duties : to prepare plans and budget based on the objectives of the University College and see to it that activities to be carried out are according to plan ; to approve employment of academic staff ; to maintain and develop training given within the University College to keep the balance between theory and practice ; to ensure that the training is compatible with the objective needs of Defence and with application of technological innovations ; 4 ) to ensure the effectiveness and efficiency of teaching staff ; to make available instruction sup port facilities ; to give all round support ; 5 ) to ensure policies , directives , and regulations of the Defence and the University College are respected and implemented ; to issue training policies and directives . 6 ) to faciliate things and encourage the teaching staff to engage largely and effectively on research and innovation activities in - group and individually ; 7 ) to scrutinize and improve admission requirements for newly admitted students of the University College ; 8 ) to ensure that placement and choice of students are in line with the current needs of the Defence ; 9 ) to encourage communication and experience sharing with other similar training institutions ; to strive to ensure the effectiveness of the adminis trative set - up , human resource allocation and execution of work . The African Law Archive No.13 17 January , 2001 - Page 1455 College Commandant and Vice - Presidents 1 ) The Commandant of the University College shall be appointed by the Government and shall be accountable to the Board . 2 ) The Vice - Presidents of the University College shall be appointed by the Government upon recommendation of the Board and shall be ac countable to the Commandant . 13. Powers and Duties of the University College The Commandant of the University College shall be the Chief Executive of the University College and shall have the following powers and duties : 1 ) to direct , administer and supervise the activities of the University College ; 2 ) to cause the issuance of activity plan of the University College and follow up its implemen tation ; 3 ) to have budget of the University College prepared on time , submit same for approval to the ap propriate authority ; and follow - up its implemen tation ; 4 ) to control and follow up the standard and quality of courses offered by the University College ; 5 ) to encourage the development of research activities ; 6 ) strive to ensure researches made in the University College are largely in line with the needs of Defence ; 7 ) to ensure that manpower and material requirement of the University College is fulfilled ; 8 ) to have the criteria for selection of new students to the University College prepared ; to ensure its implementation ; 9 ) to sign any agreements and documents made on behalf of the University College ; 10 ) to open and operate bank accounts in the name of the University College ; 11 ) to ensure that Defence plans and the regulations and directives of Defence and the University College are properly implemented ; 12 ) to submit , every three months , reports on activities of the University College to the Board ; 13 ) to carry out all round development activities in order to enable students to follow their studies diligently and to be able to render proper services to the Defence Forces , upon graduation ; 14 ) to ensure the periodic performance evaluation of the students , teaching staff and employees are carried out and result is properly kept ; 15 ) to supervise that administrative activities are carried out pursuant to the regulations . Powers and Duties of the Academic Vice - president The Academic Vice - president shall be accountable to the Commandant of the University College and shall have the following powers and duties : 1 ) to guide the academic work as a head ; to chair the meeting of the Dean's Council ; The African Law Archive 2 ) to co - ordinate the proper running of education , research and technical service ; to follow up and ensure that support staff of the University College put their effort to the proper running of the teaching activities ; 3 ) to ensure that the standard of the curriculum of the University College are maintained ; to recommend changes ; to ensure the quality of the teaching learning process ; 4 ) to ensure that textbooks , teaching materials , and equipment are properly used for teaching purpose ; 5 ) to conduct studies for the commencement of new academic programs , and supervise its implemen tation ; 6 ) to coordinate the selection of majors by students ; 7 ) to evaluate examinations and examination results of students submitted by the Faculties and submit same to the commandant of the University College with recommendation ; 8 ) to evaluate requests of teaching staff employment , renewal of contracts and academic promotions and forward recommendation to the University College Management Committee ; to sign teaching staff employment contracts on behalf of the University College ; 9 ) to submit reports to the commandant of the University College regarding preparation and provision academic programs , budget requirement and utilization and work force requirement ; 10 ) to follow up the proper implementation of academic rules and regulations ; 11 ) to ensure that performance evaluations are being conducted by the respective faculties ; to evaluate the efficiency of officials under his supervision ; 13 ) to advise and represent the Commandant of the University College on academic matters and on meetings ; 14 ) to perform such other duties as may be assigned to him by the Commandant of the University College . 15. Powers and Duties of Vice - President for Adminis tration and Development The Vice - president for Administration and Develop ment shall be accountable to the Commandant of the University College and shall have the following powers and duties : 1 ) to carry out development works that would help students and military staff of the University College to develop their understanding of the constitution and to discharge their responsibilities with strong commitment ; 2 ) to give all round leadership to help the University College's society discharge their civil and profes sional obligations with strong belief and interest in order to fulfill the University College objectives ; to establish organs to assist same ; 3 ) to familiarize the University College's society and in particular the students with the regulations , directives and policies of Defence and the Univer sity College ; and see its implementation ; The African Law Archive – No.13 17 January , 2001– Page 1457 4 ) to ensure that the staff requirement of the Univer sity College as approved by Government is fulfilled ; to see that the transfer , promotion , dismissal of staff and other administrative matters are performed based on the regulations and directives , to take the necessary measure to ensure that rights of the employees are respected in order to enable them discharge their responsibilities ; 5 ) to follow up and direct the cadet program which is designed to develop the understanding of military science and skill of students and the physical , psychological and mental readiness of the military staff of the University College ; 6 ) to organize standardized sport programs for physical development and mental recreation of the University College society in general and the students in particular ; 7 ) to create and strengthen a security system that protect the safety of the University College society and the property of the University College ; 8 ) to manage the property of the University College in accordance with government directives ; to ensure the availability of material which support the teaching - learning activities ; to co - ordinate the construction and maintenance of campus buil dings and to follow - up the development of the campus ; 9 ) to ensure that the provision of health , student food , transport and other necessary services to the University College society are fulfilled ; 10 ) to expand and adminsiter special source of revenue to satisfy the various needs and to strengthen the financial capacity of the University College apart from the normal budget allocated by the Government ; to prepare and submit budget and plan of admin sitration and resource ; to make timely sector performance evaluation and submit its findings ; 12 ) to advise the Commandant of the University College on matters of administration and develop ment ; 13 ) to perform such other activities as may be assig ned to him by the Commandant of the University College . Establishment of the Dean's Council 1. There is hereby established the Dean's council of the university college having the following mem bers : ( a ) The Academic Vice - President ........ Chairman ( b ) Deans of Faculties . .Members .Member ( d ) Head of the Library . .Member 2 ) The Council shall have its own Secretary . 3 ) The Dean's Council shall be accountable to the Senate . Powers and Duties of the Dean's Council The Dean's Council shall have the following powers and duties : 1 ) to evaluate requests from faculties regarding curriculum improvement ; to approve an im provement in credit hours and course description that would not bring about change in programs ; and to recommend changes that would bring about change in programs to the Senate of the University College ; The African Law Archive – No.13 17 ” January , 2001 Page 1458 to give recommendation regarding the criteria for selection of profession and placement of students to the Management Committee ; 3 ) to formulate directives of the University College , as may be required on teaching and research activities and submit same to the Management Committee for approval and supervise their proper implementation ; to recommend to the Senate the conferring of academic ranks of the academic staff ; 5 ) to examine research requests of the faculties , to give recommendation on same to the Management Com mittee to the regulations ; 6 ) to notify examination procedures and students results to the Senate ; to conduct studies which help to facilitate the Council's decision making process ; to establish committees ; 8 ) to summon any academic staff as a resource person ; 9 ) to hold meeting every month and call for extraor dinary meetings as required . 18. Establishment of the Academic Commission 1 ) There is hereby established an Academic Commis sion within each faculty having the following members : ( a ) Faculty Dean .......... Chairman ( b ) Faculty Assistant Dean ....... Member ( c ) Department Heads . .Members ( d ) Three representatives elected by the Faculty ..... ( e ) One of the three representatives ....... Member and secretary The Academic Commission shall be accountable to the Dean's Council . 19. Powers and Duties of the Academic Commission The Academic Commission shall have the following powers and duties : 1 ) to give recommendation on short , medium and long term plans of the Faculty regarding academic matters and ensure that detailed programs are issued upon approval ; and to follow - up its im plementation ; 2 ) to examine recommendation submitted from depar tments regarding the improvement of curriculum and submit recommendation ; 3 ) to ensure that academic and research regulations and directives of the University College are properly executed ; 4 ) to recommend to the Dean's Council the conferring of academic ranks of teaching staffs ; to encourage the expansion of research activities ; to evaluate research requests from the departments and forward recommendation to the Dean's Coun 6 ) to evaluate examination procedures and students examination results ; to evaluate and approve the list of graduating students and submit same to the Dean's Council ; The African Law Archive -- No.13 17 January , 2001 –– Page 1459 8 ) strive uphold standard teaching methodology of courses of the Faculty , teaching resources and the teaching staff ; 9 ) to establish committees as may be required , to perform various academic activities ; to summon any academic staff as a resource person ; to hold meetings three times in a semester and call for extraordinary meetings as may be required : Powers and Duties of the Faculty Dean The Faculty Dean shall be accountable to the Academic Vice - President and shall have the following powers and duties : 1 ) to ensure that education and research activities conducted in the departments are upto standards ; to create favorable conditions to promote and strengthen inter - departmental relations ; 3 ) to conduct the necessary studies to launch new programs in the departments ; 4 ) to coordinate the selection of major fields by the students ; 5 ) to evaluate the standard of examinations prepared by the departments separately or in - group ; 6 ) to examine budget request from the departments and submit same with recommendation to the Academic Vice - President ; 7 ) to evaluate the yearly plans of the department ; submit plans execution report to the Academic Vice - president ; 8 ) to evaluate the performance of department heads ; submit request on promotion and salary increment ; follow up its implementation ; 9 ) to co - ordinate evaluation of the teaching staff ; notify the teaching staff the evaluation result and submit the same to the Academic Vice - president ; to submit to the Academic Commission for approval the teaching staff who deserve the conferring of academic rank ; and submit the result to the Dean's Council ; 11 ) to perform such other activities as may be assig ned by the Academic Vice - President . Establishment of Department Council 1 ) There is hereby established Department Council having the following members : ( a ) The Department Head Chairman ( b ) Section Coordinators / if the department does not have sections all the teaching staffs Member a member selected from among the coordinators ( teaching staff ) Member & Secretary 2 ) The Department Council shall be accountable to the Academic Commission Powers and Duties of the Department Council The Department Council shall have the following powers and duties : 1 ) to evaluate and ensure the standard and effec tiveness of courses offered by the department , the standard and efficiency of the teaching staff and the academic standard of the students assigned to the department according to the rules and regulations of the University College ; The African Law Archive